Business, Culture and Entrepreneurship

Friday, July 11, 2008

Five reasons why you should switch to Open Office today...

In these last ninety days I have learnt a whole lot more than any forty-five year old should legitimately have to learn about software - but the good news is that it has all been good. A couple of posts ago, I talked, ok likely gushed, about how I have been using Zoho.writer and Zoho.sheet in a quest to be free of my desktop Microsoft Office suite. I have been using Microsoft Word at least since the mid to late eighties (yep, that's 198x) when I wrote my PhD thesis with it (I think I used WordStar for my MS thesis). Since then having spent most of my working life in marketing and trying to raise money meant working Microsoft Excel and PowerPoint like there is no tomorrow. In the late nineties I actually prototyped application UIs with PowerPoint, including mouseovers and sliding drop-down menus. In other words I could make both PowerPoint and Word sing - why be modest!

This was all the more reason I was surprised at how well both Writer and Sheet in Zoho worked. Somewhere in the dawn of time or maybe the early 2000s, when I got the bright idea to transition to free software, I downloaded OpenOffice and within one use session got so disenchanted and had to wait until this year to even try Zoho. But neither Zoho, nor Google docs, who's spreadsheet application is pretty good, could hold a candle to Microsoft Powerpoint. Guess just to build my character further, the new laptops my lovely wife (LW) and I got had Microsoft Works, which for reasons I can't fathom has its own native format. Thank god for Rich Text (RTF) that I could move documents around - assuming we remembered (each time) to switch the Save As filetype to Rich Text Format (of course our friends at Microsoft have not deemed it necessary for users to set, say Rich Text Format .rtf or Word 97 .doc as the native format). Which brings me to the point of this post.

I went back to and downloaded the latest OpenOffice 2.4.1 and what an epiphany! The acid test for me was in opening, editing and saving some reasonably complicated PowerPoint presentations my colleagues had created (in MS PowerPoint 2003) with no loss of fidelity! Since then I have written a couple of articles in Writer, laid out a (short) magazine, worked with a number of my old Excel sheets including creating a few new ones and really gone to town with their presentation software Impress (can't say I am too hot about the name).

So here are my top 5 reasons

[5] Its Free; OpenSource and extensibilityPublish Post
[4] Cross platform, Zoho and Googledocs support
[3] Writer (word processor)
[2] Calc (the spreadsheet)
[1] Impress (presentation)

Of course I have not yet used the database, math or drawing tools - all of which seem promising and make OpenOffice far more than Microsoft Office and make only give us more reasons to switch sooner!

Tuesday, July 1, 2008

Mentors - why we need them and how do you find them?

The day I turned forty, it was as though someone threw a switch - I suddenly became incredibly smart! The reason I know this is 'coz that's when I realized, what an absolute idiot I had been for a great part of my adult life. Since then, hard as it might be to imagine, I think I am growing smarter still, as I continue to unearth stuff that had been staring me in the face, but I had obviously chosen not to acknowledge let alone learn from it. But then again, as the old adage goes, "If youth knew or age could..." the world would be a different place. One of the reasons that I made it this far without constantly tripping myself, is because I was singularly lucky in having a series of incredible mentors, who coached me, encouraged me and where needed placed a firm boot on a rather well endowed portion of my rear!There's a whole another series of posts required if I begin with my earliest mentors (my materal grandfather and paternal grandma) - so I will skip them in this one and stick with my professional mentors starting with the most recent ones. Before I wax eloquent, let's step back and try to answer some basic questions.

access and availability, no axe to grind and real-world experience are the key criteria for someone to be a good mentor
Who is a mentor? The dictionary, as always has something to say about this - "A wise and trusted guide and advisor" - in other words, someone you trust and knows more than you (if you are like me, nearly anyone else) can be a mentor. In my view, availability and access, no axe to grind and real-world experience are the key criteria for someone to be a good mentor. In hindsight, I have been surrounded by such folks. What does a mentor do? A mentor often advices or cousels you. But there's more to it than that. A lawyer advices or counsels you. For instance, she can tell you the pitfalls of doing a certain deal a certain way. However, while you may learn about your options and their consequences, you are not necessarily in a better position to make the right decision. A mentor focuses more on the HOW, than the what, you do something or get something done. He ideally teaches you and guides you while you learn something by doing. In many ways its apprenticeship by the hour or the minute! Any good manager of yours can tell you what options you have or the consequences of, confronting a critical but intransigent team member. Your mentor will show you how best to go about it, to achieve the desired result at the least emotional and business cost to all concerned!
A mentor focuses more on the HOW, than the what, you do something or get something done
Why do we need them? Simply put someone needs to keep us honest - hold up a mirror to us and not let us get away with taking the easy path. Advisors, experts and professionals can all augment and make up for any gaps in our competencies or domain knowledge - however most times we hire them for their services (inputs) but retain the prerogative of whether to act on them or not. A mentor need not be different - but a good one will be, in that they will ensure [a] that you act and [b] that you act in enlightened self interest - the greater good so to speak. There will be times, regardless of our job role or even in our personal lives when decisions will have to be made, and the people you'd usually consult themselves will be stakeholders in the decision. In such an instance you'd want to go to someone else whom you trust but is not a stakeholder. Of course finding such a mentor, unlike looking for the flashlights after the lights go out, is best done before you need them.
someone needs to keep us honest - hold up a mirror to us and not let us get away with taking the easy path
Mentors can be people who are already in your personal and professional lives. That way the trust and relationship already exists and if there is mutual respect, familiarity need not prevent the necessary candor for successful learning and growth. Chandrasekaran, the chairman at my first start up, despite having been a somewhat formal advisor in my previous stint at Sasken and subsequently becoming a good personal friend, served as one of my mentors. Whether handling things in my personal life (now you know who's responsible for the mess! NOT!) or intransigent customers (I am sure you have never faced this!) and most importantly in learning and I hope, mastering cash flow management, Shekar was an invaluable mentor. Similarly my partner in crime, co-founder and CTO Baskar (who'd be embarrased if he read this not merely 'coz he's decade(s) younger than me) talked me through so many self doubts (what? I never have any) and showed me the true meaning of unflappable (I have it written down somewhere) that he has been one of my subtlest mentors yet. Mentoring can happen in a nanosecond, as in when Mr. Raghavan our angel investor, told me "Go for it - only when you take risks you are going to make things happen and learn" as all of us were agonizing over entering the retail business. And it may happen over months or years, as I realized has happened with my dad and me. And any number of ways in between - the only definitive is that you will be a better person for it. So stop reading this, recognize the people who you've already been mentored by, call 'em up and thank 'em. If you can't think of any, what are you waiting for - go out and get yourself at least one.